My Backlink

Template System — Speed Up Your Backlink Submissions

The template system lets you pre-set submission form data and auto-fill it during outreach with one click. Create templates with variable placeholders to make bulk submissions effortless.

What is a Template

A template is a pre-set collection of form field data that stores commonly used submission content — such as product name, description, URL, and category. When submitting backlinks, use the "Quick Fill" feature to auto-populate the platform's form fields from your template, saving you from repetitive manual entry.

Creating a Template

Navigate to the "Templates" page in your dashboard and click "New Template". Enter a template name and optionally associate it with a specific platform (for platform-specific templates) or leave it as a general-purpose template. In the custom fields area, add pre-set values in JSON format for form fields like product name, description, URL, and tags. You can use variable placeholders (e.g., {{projectName}}, {{projectUrl}}) that auto-replace with real project data during submission.

Template Categories

Templates can be organized by category: General, AI Product, SaaS, Tool, Blog, and Social Media. Proper categorization helps you quickly find the right template during outreach. Use category-matched templates for different platform types to ensure your submission content aligns with the platform's tone and expectations.

Using Quick Fill with Templates

During the Outreach workflow, click the "Quick Fill" button when submitting a backlink to select a template. The system auto-populates the platform's submission form fields with the template's pre-set data. If the template contains variable placeholders, the system pulls corresponding information from your selected project's profile. You can use the same template to quickly submit to multiple platforms in a single outreach session.

Reusing Existing Submission Data

Beyond manually creating templates, you can reuse data from previous successful submissions. When submitting a new backlink, select "Copy from Existing Submission" to load previous form data as pre-filled content. This is especially useful when submitting to similar platforms in bulk — just tweak a few fields and you're done.

Why Templates Are Essential for Scaling

Without templates, every platform submission requires you to manually type your product name, description, URL, and other details from scratch. This repetitive work is the biggest bottleneck in scaling your link building efforts. Templates eliminate this friction by storing your submission data once and reusing it across unlimited platforms. For teams managing multiple projects, templates are even more valuable — each team member can use the same approved content, ensuring brand consistency across all submissions. The time savings compound quickly: if a typical submission takes 5 minutes manually but only 30 seconds with Quick Fill, processing 20 platforms saves you over 90 minutes per session.

Available Template Variables

Template variables are placeholders that automatically replace with real data from your project profile during Quick Fill. Here are the available variables you can use in your templates:

{{projectName}}

Replaced with your project's name. Use this in title and name fields across platform submission forms.

{{projectUrl}}

Replaced with your project's website URL. Essential for the homepage or product URL fields that every platform requires.

{{projectTagline}}

Replaced with your project's tagline — the short one-line description. Perfect for short description or subtitle fields commonly found on directory platforms.

{{projectDescription}}

Replaced with your project's full description. Maps to the detailed description or about section on most platform submission forms.

{{projectPricing}}

Replaced with your project's pricing model (Free, Freemium, Paid, etc.). Many directories ask for pricing information to categorize listings correctly.

{{projectCategory}}

Replaced with your project's primary category. Helps auto-fill the category or industry selection fields on directory platforms.

Template Best Practices

Create Platform-Type Templates

Rather than maintaining one giant generic template, create separate templates for each platform type: an AI directory template that emphasizes your product's AI capabilities, a startup listing template that highlights your founding story and traction metrics, and a blog submission template with a more editorial tone. Platform-specific templates produce higher-quality submissions and better approval rates.

Test Variables Before Batch Outreach

Before launching a large outreach session, test your template with Quick Fill on a single platform first. Verify that all variable placeholders resolve correctly and that the resulting content reads naturally. A broken variable placeholder (showing {{projectName}} literally instead of your product name) makes your submission look unprofessional and may get rejected.

Keep Templates Updated

When you update your project profile — changing your description, adjusting pricing, or updating your tagline — review your templates to ensure they still work well. Templates that reference removed project fields or contain outdated static content will produce inaccurate submissions. Set a quarterly reminder to audit and refresh your template library.

Use the JSON Field Format Strategically

The custom fields area accepts JSON-formatted data that maps to platform form fields. Study the submission form of your target platforms and structure your template fields to match their exact field names. The closer the match between your template fields and the platform's form structure, the more seamless the Quick Fill experience will be.

Example: Creating Your First Template

Here's a walkthrough for creating a general-purpose submission template: Navigate to Templates in your dashboard and click New Template. Name it something descriptive like "General Directory - [Your Product]". Leave the platform association blank for a general template. Set the category to "General". In the custom fields area, add JSON data with common directory fields: name (using {{projectName}}), url (using {{projectUrl}}), description (using {{projectDescription}}), tagline (using {{projectTagline}}), and pricing (using {{projectPricing}}). Save the template, then test it in your next Outreach session by clicking Quick Fill on any platform submission.

Efficiency Tip

Create one template for each platform type you frequently submit to. For example: AI directory template, startup listing template, blog submission template. This lets you quickly switch between templates during batch outreach, significantly boosting your submission speed.

Variable Tip

Make full use of variable placeholders like {{projectName}}, {{projectUrl}}, and {{projectDescription}}. As long as your project profile is complete, these variables auto-replace with real data during Quick Fill — achieving true one-click form filling.